Careers

Position                     : Company Secretary                                                                                                                                      

Experience               : 2-4 Yrs

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Job Description:

• Report to the chairman and liaise with Board members and provide advice relating to Companies Act, ROC and Secretarial matters.
• Prepare Agendas and papers for Board meetings, committees, and Annual General Meetings (AGMs) and follow up on Action Points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal or strategic advice during and outside of meetings.
• Ensure compliance with Corporate Laws and necessary reporting to authorities.
• Ensure Policies, Regulatory, or Statutory changes that might affect the organization are tracked up to date and necessary responses are initiated.
• Maintain statutory books, including registers of Members, Debenture holders, Minutes of Meetings of the Board of Directors and Members and Coordinate with Board Members.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external Regulators and Advisers such as lawyers, Practicing CS Firms and auditors.
• Maintaining good Investor Relations;
• Implement processes and systems to ensure good Governance  of the Company.
• Develop and oversee the systems that ensure the company complies with all applicable Acts and Regulations.
• Act as Executive Secretary to the CMD and provide all Secretarial assistance including coordinating Travel Plans, Appointments, Contacts and Meetings, assist in Corespondence and co-ordinate with various functionaries to assist in gathering data and information and in following up and execution of his instructions.

Key Skills

• Good Knowledge of Spoken and Written English and Excellent Communication Skills;
• Thorough Knowledge of Companies Act, Corporate & Statutory laws;
• Ability to Draft and  Vet  Agreements, & E-Filing of Forms;
• Knowledge of Issue of shares and Debentures in India;
• Ability to Liaise with ROC, RBI and other Authorities;
• Good articulation and ability to interact with Board Members and Senior Company Executives.
• Quick understanding of instructions of the CMD, alertness  and prompt action orientation;
• Meticulousness in performing Tasks;
• Ability to be discreet and maintain confidentiality of sensitive matters;